Minutes from February 8, 2008 meeting.
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In attendance: Gary Byron, Ray Moore, Janet Oiness-Kennedy, Terry Lehmann, Linda Birman, Steve Birman, John Patton, Jim Wallace, Trudy Benson, Dave Burns.

I. The committee met at Terry Lehmann’s house at 6:00 p.m. on Friday, February 8, 2008. The minutes from the meeting of January 4, 2008 were unanimously approved.

II. Terry Lehmann gave the Treasurer’s report. Terry reported that we have $414 in savings. $960 was spent on 72 hats. The hats will be sold for $20. Nancy and Bill Jones advanced the savings account $1,300 for the deposit on the Lakeway Inn. Gary Byron will bill the account for $50 for scanning costs, and Linda and Steve Birman $60 for decorations.

III. The cost for the reunion was set at $68 per person. The committee discussed that for those who might not be able to afford the full cost of the reunion can come for the music and dancing portion at a cost of $20.00. The committee thought it would be best to advertise this by word-of-mouth only. Others thought this might not be good idea and complicated matters way too much. This was tabled for further discussion.

IV. Terry reported that he has secured a hospitality room at the Lakeway Inn for the Organizing Committee from 10:00 a.m. the day of the reunion through the night til next day. The cost of the room is $179.00. The committee also discussed posting a “traveler’s link” on the website listing some area hotels and room rates. Janet will gather some information and report at the next meeting. Trudy will register on classmates.com directing classmates to our BHS ’68 website. It was noted that we will need to have a cash box at the registration table.

V. The committee discussed setting up the video in the coatroom and putting the registration table in the alcove. The timeline for reunion is as follows:
a. 5:00 – no host social
b. 6:30 – buffet dinner
c. 7:30 – program/presentation/group picture
d. 9:00 – music/dancing - one band member has moved to California so there is some uncertainty if the band will be able to replace him.

VI. The location for the Friday, classmates-only get together still needs to be determined. The Greek Orthodox Church is not available. The committee discussed having the get-together at Ray’s house. The Elks and the Legion Hall are the other possibilities. Terry reported that the new BIA building is another possibility, but the building may not be completed in time.

VII. A post-reunion get-together with Sehome will be on the Sunday following the reunion at Fairhaven Park from noon to 4:00 p.m.

VIII. Dave will put together a draft of the program presentation for the next meeting.

IX. Gary reported that he finished scanning the yearbook. It will be available in PDF format or for sale on CD. Gary also reported that he will send out postcards regarding the reunion to people who do not have email via an online United States Postal service. The cost is approx .75 per postcard but is all designed online and the USPS does all the mailing work (stamps, printing, addressing, mailing etc.). He will keep track of the cost and submit a bill.

X. Areas of responsibility:
a. Terry has the class banner.
b. Nancy recommended Trish Loop to do the class photo. Her fee is $50 an hour.
c. Ray’s son-in-law will do the videotaping and his brother will take digital photos.
d. Russ and Jeannie Dorr will do the hospitality table.

XI. The painting of the rock was tabled for discussion at a later meeting.

XII. Several committee members made phone calls trying to locate classmates. Results were submitted to Gary who will incorporate into online directory.

XIII. The next committee meeting will be Friday, March 14th at 6:00 p.m. at Terry and Jackie’s Lehmann’s house. Their address is 3811 Gala Loop.